Budget Review Committee

The City of Bluffdale has established a Budget Review Committee (BRC) to improve the budgeting process. The BRC shall consist of five to seven (5-7) city residents, members of the City Council, and city staff. 

Although the membership and duties of the BRC are a critical part of the budget process, the City Council has discretion in all budgetary matters. 

Remember that municipal budgets serve as essential tools for financial planning, resource allocation, and accountability. Regular reviews help municipalities stay on track and make informed decisions.

Name Expiration of Term
Japheth McGee January 2025
Jordan Spencer January 2025
Machelle Ross January 2025
Adam Marchant January 2026
Steve Austin January 2026
Andrew Smith January 2026
Michael Kraupp January 2027

The board positions are filled, and we are no longer accepting applications. Thank you to all who expressed interest. 

Committee Members’ Qualifications:

  • All members of the BRC should possess a background in finance or accounting with preference given to those with experience preparing, auditing, or analyzing governmental financial statements;
  • All members of the BRC should possess or obtain a basic understanding of governmental financial budgeting and reporting. Ideally, the committee members would include individuals who through both education and experience, and in a manner specifically relevant to the city, possess 1) an understanding of governmental financial reports and budgeting; 2) experience in preparing or analyzing municipal, fund-based financial budgets, projections, and statements; 3) experience in applying budgeting and projection principles in connection with the accounting for estimates, accruals, and reserves; and  4); an understanding of budget review committee functions; 

Committee Members’ Responsibilities:

The purpose of the BRC is to review the budget message and the budget document and to ask questions, make comments, and make recommendations to improve and clarify the budget document. The members can use the following information as a guide to accomplish the committee’s purpose. 

  •   Understand the Context
    • Fund Accounting: Municipalities use fund accounting to manage various activities separately. Each fund represents a distinct purpose (e.g., General Fund, Special Revenue Fund, Capital Projects Fund).
    • Modified Accrual: This accounting method combines elements of both cash basis and full accrual accounting. It recognizes revenues when they become measurable and available and expenditures when incurred.
  •  Review the Budget Documents:
    • Obtain the budget documents for the municipality.
    • Gain an understanding of the budgetary goals, revenue sources, and expenditure allocations outlined in the budget.
  •   Compare Budget to Actuals:
    • Compare the budgeted amounts with the prior years’ actual revenues received and expenditures incurred.
    •  Identify any significant variances (positive or negative) between the budgeted and actual figures and obtain explanations for global and department-specific differences. 
  •    Revenue Review:
    • For revenues, consider:
      • Measurability: Were the expected revenues measurable during the period?
      • Availability: Were the revenues available for use within the budget period (usually within 60 days)?
      • Compliance: Ensure compliance with legal restrictions on revenue use (e.g., grants, specific taxes).
      • Unanticipated Revenues: Note any unexpected revenue sources.
  •  Expenditure Review:
    • For expenditures, assess:
      • Timing: Were expenditures incurred as planned?
      • Budget Compliance: Verify that expenses align with the budgeted amounts.
      • Unforeseen Costs: Highlight any unforeseen expenses.
      • Capital Projects: Review capital project expenditures (if applicable).
  • Cash Flow Analysis:
    • Consider the cash flow implications of the budget. Did the municipality face cash shortages or surpluses?
    • Evaluate the timing of cash inflows (revenues) and outflows (expenditures).
  •  Budget Amendments:
    • If necessary, propose budget amendments to address significant variances or unanticipated changes.
    •  Seek approval from relevant authorities for any adjustments.
  • Reporting and Documentation:
    • Prepare a budget review report summarizing findings, including explanations for variances.
    • Document any recommendations for future budget planning.
    • Ensure compliance with audited financial reporting requirements.